PRIVACY POLICY

WHAT INFORMATION DO WE COLLECT?

We collect personal information from you when you place an order or fill out a form, as well as non-personally identifiable information using Google Analytics as you browse the site.

WHAT DO WE USE YOUR INFORMATION FOR?

Any of the information we collect from you may be used in one of the following ways:

• To improve our website; we strive to improve our website based on the information and feedback we receive from you.
• To improve customer service; your information helps us to respond more effectively to your customer service requests and support needs.
• To process transactions.
• If you consent, to send you information about promotions and services that may be of interest to you.

Your information, whether public or private, will not be sold, exchanged, transferred or given to any other company for any reason, without your consent, other than for the express purpose of delivering the purchased product or service requested.

HOW DO WE PROTECT YOUR INFORMATION?

We implement a variety of security measures to maintain the safety of your personal information when you place an order. We offer the use of a secure server. All supplied sensitive/credit information is transmitted via Secure Socket Layer (SSL) technology and then encrypted into our payment gateway providers database, only to be accessible by those authorised with special access rights to such systems, and are required to keep the information confidential. After a transaction, your private information will not be stored.

DO WE USE COOKIES?

Yes - cookies are small files that a site or its service provider transfers to your computer's hard drive through your Web browser (if you allow) that enables the site or service provider's systems to recognise your browser and capture and remember certain information. We use cookies to personalise the site and to compile aggregate data about site traffic and site interaction, so that we can offer better site experiences and tools in the future. We may contract third-party service providers to assist us in better understanding our site visitors. These service providers are not permitted to use the information collected on our behalf, except to help us conduct and improve our business.

If you prefer, you can choose to have your computer warn you each time a cookie is being sent, or you can choose to turn off all cookies via your browser settings. Google also offers a web browser add-on that will allow you to opt out of Google Analytics tracking. Like most websites, if you turn your cookies off, some of our services may not function properly. However, you can still place orders by contacting the Conference Office directly. Full contact details are listed on the contact page.

GOOGLE ANALYTICS

COOKIES SET ON THIS SITE

Cookies set by Downing College Conferences:

We do not sell, trade or otherwise transfer your personally identifiable information. This does not include trusted third parties who assist us in operating our website, conducting our business, or servicing you, so long as those parties agree to keep this information confidential. We may also release your information when we believe release is appropriate to comply with the law, enforce our site policies, or protect our or others' rights, property or safety. However, non-personally identifiable visitor information may be provided to other parties for the purpose of analysing site usage and making improvements to the site.

DATA PROTECTION

Information gathered by the Conference Office is held under the provisions of the Data Protection Act 2018. For the purpose of the UK Data Protection Act 2018, the 'Data Controller' for the processing of data collected by this site is the Master, Fellows and Scholars of Downing College in the University of Cambridge. The point of contact for subject access requests is:

The College Data Protection Officer
Rob Beardwell, Downing College, Cambridge CB2 1DQ
Tel. 01223 334804 
Email: data.protection@dow.cam.ac.uk

PRIVACY POLICIES

The following College statements explain how personal data is processed under the GDPR: dps_collegevisitors_guests_2020.pdf (cam.ac.uk); and dps_event_organisers_2020.pdf (cam.ac.uk). You can read our privacy policies and our service providers by following the links below.

• Google - Privacy Policy
• Travel Booking Network - Terms & Conditions

This document was last edited August 2022